Metro Toronto Area Dart League policy on the Collection, Use and Disclosure of Member Contact Information

The Metro Toronto Area Dart League (MTADL) is committed to enhancing the interests of its membership and to the protection of their privacy. Consistent with these objectives and its mandate, the MTADL is dedicated to maintaining high standards of confidentiality with respect to the information that has been provided to the league. This policy statement has been prepared to affirm our commitment to maintaining the privacy of our members and to inform you of league practices concerning the collection, use and disclosure of information provided to the MTADL.

Privacy obligations apply to all board members, volunteers and agents who provide products, services or information to or on behalf of the MTADL to league members.

The MTADL collects contact information from members through its team and individual registration forms available in both paper and electronic formats and does so to fulfill the objectives and mandate of the organization.  The achievement of the MTADL’s objectives can involve, among other things, providing products, services and information to its members and permitting third parties to do the same in partnership with the league.  In such cases, a strict non-disclosure agreement with be used to protect members’ privacy. 

Contact information is a member’s name, address, telephone/fax number and email address.

All member contact information is held in strict confidence and, except in limited circumstances, is not revealed to anyone unless approved by the MTADL Board of Directors. In such cases, member contact information may be provided to third parties on a limited basis when:

• in the opinion of the Board, such usage constitutes a service and the information is pertinent to the members of the MTADL and;
• the MTADL has the written agreement of the third party to adhere to specific requirements with respect to their use of such information.

To illustrate these requirements, MTADL member contact information:

• is not to be used in connection with any communication, which, in the opinion of the Board, would tend to mislead, misinform or deceive or which is distasteful in content or presentation or is illegal. A copy of third party material(s) to be distributed to members is provided to the MTADL prior to the release of member contact information.

In most cases, the MTADL would attempt to facilitate the delivery of any products, services or information without the need of releasing member contact information to third parties.

The MTADL will retain member contact information only for so long as it is required for the purposes stated above.  The MTADL endeavours to maintain the accuracy of any information about members in its possession.  Information about former members is not actively maintained and, for so long as it is held by the MTADL, the league cannot assure its accuracy.

While all members of the Board of Directors have equal responsibility for enforcing this policy, the day to day administration of it falls to the MTADL Privacy Officer.

Questions

If you have any questions regarding this policy or the MTADL’s privacy practices, please contact the league’s Privacy Officer at privacy@mtadl.com.